The SCOUT Management Structure
The SCOUT project has a clear structure and a well-defined decision-making body.
Project Coordinator (PC)
The PC acts as intermediary with EU Commission services, undertaking appropriate contacts and information exchange both with SCOUT partners and EU commission services officers. It chairs both the GA and EB meetings, acting as moderator and ensuring the widest participation and contribution from all beneficiaries. Its responsibilities include, among others, the administration of the EU Commission Services contribution (in terms of allocation among beneficiaries and related activities), the coordination of reporting procedures, the monitoring project deliverables. In addition it will manage the small budget dedicated to the EAB mobility.
General Assembly (GA)
It is a group of representatives from each partner in the project and acts as the main and highest decision-making body of the consortium. For decision-making purposes, each partner shall have one vote. The GA is the Consortium’s ultimate decision-making and arbitration body and shall be in charge of overall direction of the Project. To that end, the GA will elect, at the project starting, the members of the EB, revise the Consortium Agreement, and act on the evolution of the partnership and all issues in which collective responsibility is involved.
Executive Board (EB)
The EB is joined by each WP leader. The EB is the supervisory body, in charge of the project execution, which gives support and report to the GA. It meets at least twice a year and is responsible for the project governance. It guarantees the overall and interdisciplinary management, coordinates work-package activities, monitors the scientific progress and achievement of objectives, and consolidates technical and financial reporting. Where appropriate, it decides about co-operation with other complementary EU-projects and initiatives and oversees the implementation of calls.
Ethical & Societal Board (ESB)
It is formed by three members from the consortium, which are knowledgeable on the handling of ethical and societal issues, notably privacy issues arising from the use of sensors and impact on society and citizens. Among these three members, one will be a representative of the project coordinator. The remaining two members will be selected from the rest partners. The role of the Ethical & Societal Board is to guarantee the project services adherence to legal and ethical requirements as well society impacts, while also overseeing the application of the ethical management strategy of the consortium.
End-user advisory board (EAB)
The EAB will collaborate, as advisor (it is not an executive board), to any project activity, evaluating relevance of taken decisions and results, guaranteeing the sustainability of the solution, evaluating new research proposals that will come also from outside the project and sending its opinion to the EB. The EAB is NOT involved in the ethical and societal aspects of the project, but its role is mainly referred to technical aspects of the project, specifically in the definition of operative needs, system requirements, validation activity and assessment of the results in term of sustainability and applicability.